BOARD OF DIRECTORS
The government of the Chamber, the direction of its work and the control of its property, shall be vested in a Board of Directors consisting of nine (9) members, a third of whom shall be elected annually by Chamber members to serve for a term of three years.
OFFICERS. The Directors upon their election, shall meet, qualify, and elect annually from their own members, a Vice-President, a Treasurer, a Reporter, and a Secretary to serve the Board of Directors and the Chamber from January 1 to December 31 of each calendar year. The Vice President shall automatically
assume the position of President as of January 1 each consecutive calendar year.
MEETINGS. The Directors shall meet not less frequently than once a month, at a time and place announced by the Secretary of the Chamber a minimum of one (1) week in advance. They shall submit a full report of the work and finances of the Board at each regular Chamber meeting.
QUORUM. Five (5) members of the Board of Directors shall constitute a quorum at any regular board meeting of the Chamber.
REQUIRED ATTENDANCE AND VACANCIES. The Board may declare vacant the seat of any director who shall absent himself/herself from their consecutive regular meetings without furnishing a satisfactory explanation to the Board at the time of those meetings. It is intended that a satisfactory explanation would be illness or death in the immediate family or matter of similar importance
DUTIES OF OFFICERS
PRESIDENT. The President shall be the Chief Officer and the head of the Chamber and have the general control and management of its business and affairs subject, however, to the direction of the Board and the right of the Board of Directors to delegate any specific power, except such as may be stated exclusively to be conferred upon the President, to any other office of officers of the Chamber to the exclusion for the time being the President. The President shall preside at all meetings of the Board of Directors and appoint all special committees, subject to the confirmation of the Board. The President shall from time to time bring before the Directors and the Chamber, such information as may be appropriate concerning the business and property of the Chamber.
EX-OFFICIO MEMBER OF COMMITTEES. The President shall appoint and be ex-officio member of all standing committees of the Board.
VICE PRESIDENT. In the absence of the President, the Vice President shall assist the President in matters pertaining to internal affairs of the Chamber and shall supervise membership and financial matters. The Vice President shall assist the President in matters pertaining to the external affairs of the Chamber and shall supervise public relations and relations with other Chambers. External affairs shall be those predominately involving the Community at large, other organizations and such others as the President determines to be appropriate. In the absence of the President and Vice President, another officer of the Board of Directors shall be chosen by the Board to act temporarily.
TREASURER. The Treasurer shall keep full and accurate account of the receipts and disbursements in books belonging to the Chamber and shall deposit all monies and other valuable effects in the name and to the credit of the Chamber in such depositories as may be designated by the Board of Directors.
The Treasurer shall disburse the funds of the Chamber as may be ordered by the Chamber. The Treasurer shall render to the President and Directors at the regular meetings of the Board at the first regular meeting of the Board in January for the preceding year, and whenever else they may require it, an account of all her/his
transactions as Treasurer, and of the financial condition of the Chamber.
SECRETARY. The Secretary shall be custodian of the records of the Chamber. The Secretary shall give notice of all regular and special meeting of the membership and Board of Directors and shall cause the proceedings of such meetings to be transcribed and properly reported.
REPORTER. The Reporter shall be responsible for regular communications between the Chamber, its members, and the community. The Reporter shall coordinate awareness and publication for upcoming events; monitor and update the Chamber website, including upcoming events and membership; and
monitor social networking communications, including reviewing incoming correspondence and either responding or forwarding to the responsible party.